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Call for Field Trips
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Seeking Engaging and Impactful Field Trip Proposals!

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The Local Organizing Committee (LOC) of ATBC2025 is excited to invite proposals for field trips as part of our 61st annual conference. ATBC2025 provides experts, educators, and practitioners a unique opportunity to showcase tropical biology and conservation in action, offering participants hands-on experiences that complement the scientific sessions.

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Proposals Submission is Now Closed!

Thank you to everyone who submitted their amazing proposals!

  • Field trips should align with the conference theme, "Tropical Biology and Conservation for a Sustainable World: Merging Diverse Approaches, Actors and Local Knowledge".

     

    They should aim to:

    • Highlight conservation initiatives and research sites.

    • Offer experiential learning on tropical biodiversity and social-ecological systems.

    • Encourage interdisciplinary or transdisciplinary engagement (e.g., combining biology with social sciences, arts, or local knowledge systems).

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    Potential topics for field trips may include, but are not limited to:

    • Tropical ecosystem conservation and management

    • Sustainable land-use practices

    • Community-based conservation initiatives

    • Ecotourism and biodiversity monitoring

    • Traditional ecological knowledge in conservation

  • All proposals must be submitted through the ATBC2025 online portal using a registered user profile.

    Each proposal must include:

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    • Title (Maximum 15 words)

    • Lead Organizer’s and Co-Organizers Information (Name, Institution, and Email for each)

    • Field Trip Description (Maximum 400 words)
      Provide a detailed overview, including key activities, locations, and relevance to the conference theme. Include objectives, format, target audience, and expected outcomes.

    • Location(s) of the field trip

    • One-Sentence Summary (Maximum 50 words; for use in the registration page and program)

    • Minimum and Maximum Number of Participants

    • Tentative Schedule and Itinerary (Include key activities and estimated timing)

    • Cost per Participant (Indicate whether it covers transportation, entrance fees, meals, etc.)

    • Cost Breakdown (Provide details on cost distribution, including transportation, permits, meals, and equipment rental if applicable.)

    • Funding (if applies)

    • Materials and Recommended Items for Participants (List items participants should bring, e.g., notebook, sunscreen, insect repellent, sturdy shoes, water bottle, etc.)

    • Requests to the Local Organizing Committee (LOC) (Specify any support needed, such as transportation arrangements, meal coordination, or other logistical needs.)

    • Visual Materials (Attach one royalty-free image to support the promotion of your field trip. Recommended image size: 1280 x 720 pixels.)

  • Field trips will take place on Thursday, July 4, 2025. However, upon request, they may also be scheduled for the weekend of June 28–29 (before the conference).

    • Field trips will be available for all registered conference attendees through prior registration on the conference website.

    • A registration fee may be charged to cover operational costs, determined in consultation with the organizers and included in the registration platform.

    • Participants are responsible for all expenses related to the trip, including transportation, entrance fees (if applicable), meals, and any other personal costs.

    • All field trip attendees must be registered for ATBC2025

    • Each proposal must specify a minimum and maximum number of participants, excluding organizers, to ensure logistical feasibility.

    • The field trip will be canceled if the minimum number of participants is not reached by June 2025. Organizers will be informed in advance. 

    • If demand exceeds the maximum number of participants, the organizer must establish a selection criterion, such as order of registration, a statement of interest, or another relevant method.

    • ATBC does not provide direct funding for field trips, expenses should be covered by the participants. Organizers should secure their own funding sources if needed.

    • The LOC may assist in coordinating transportation and catering services as necessary.

  • The LOC, in consultation with the Scientific Committee, will evaluate proposals based on:

    • Scientific and educational merit

    • Relevance to the conference theme

    • Feasibility and logistical planning

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    Accepted field trips will be scheduled in consultation with organizers to minimize topic overlap and ensure logistical feasibility.

  • Organizers will receive notification of acceptance by late April, 2025, with further instructions for finalizing the field trip details. Full information on accepted trips will be available when registration opens.

  • Cancellations disrupt the conference program. Please submit a field trip proposal only if you are certain of your availability and commitment to organizing the session. In unavoidable cases, the lead organizer may be replaced by a co-organizer.

  • For any questions related to this call, please write to us at [email protected]

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    We look forward to your participation in ATBC2025 in Oaxaca, Mexico!

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